Administrative Assistant, Bascom Palmer Eye Institute

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Full Time
  • Post Date: January 22, 2021
Job Description

Current Employees:

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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Bascom Palmer Eye Institute has an exciting opportunity for an Administrative Assistant.

The Administrative Assistant provides administrative support to facilitate a successful interaction between the patients, physician clinics, and social services. Under the direction of the physician, the administrative secretary will provide administrative support including assistance with clinical issues, patient phone calls, and assistance with manuscript/presentations/or IRB matters. Other administrative responsibilities also include the organization and planning of educational meetings. The Administrative Assistant will also be responsible for the day to day operation of the physician’s practice which includes, managing of patient and surgery scheduling from BPEI, triage of patient’s emergencies, coordinating consultations and communications with other services; specifically social services.

Core Functions :

  • Completes assignments requiring the collection, and organization of data; may provide analysis.
  • Serves as a primary information resource regarding service and program policies, procedures, and operational functions.
  • Maintains calendar, types, provides routine and general clerical support or medical-related support which may include patient care, student service, reports, and statistics.
  • Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals.
  • Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
  • Orders office supplies.
  • Composes correspondence or selects standardized formats.
  • Prepares financial forms (IDRs, BEFs, Pos, work orders, check requisitions, etc for department).
  • May provide ancillary support to physicians
  • Assist in preparation of documentation and billing for different funding
  • Assist with the documentation of various patient assistant program for special medications
  • Assist in updating medicine inventory
  • Liaison for physician on schedule changes, template changes, clinical staffing and day-to-day clinical functions
  • Oversee/approve any overbooking of physician’s clinical schedule, bumped clinics and arrange all appointments
  • Other duties as assigned

Core Requirements:

  • High school diploma or equivalent.
  • Three (3) years of progressive related experience


The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida’s only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We’re the challenge you’ve been looking for.

Patient safety is a top priority. As a result, during the Influenza (“the flu”) season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full timeEmployee Type:

StaffPay Grade:


University of Miami
3 days ago